Although there is a robust network of third-party app developers on Android, some of my favorite apps come from Google itself. It’s probably no surprise that I spend a lot of my time – both on my phone and on my computer – in apps like Gmail, Calendar, and YouTube, but there’s another Google app I trust that probably does not work in many setup on the home screen, and that’s Google Tasks.
I’ll give you a moment to clean up the coffee you probably just spat up after reading the sentence, but I meant it. I think Google Tasks is one of the most underrated Google apps available, although there are certainly many others who can make this claim. Like my colleague Ara Wagoner, I also have a soft spot in my heart for Google Keep, but as much value as I get from that app, it can take several days between using it. That’s just not the case for Google Tasks. It’s the low – key productivity app for me.
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What are Google Tasks?
Google Tasks is a user-friendly, relatively basic to-do list and to-do list that is freely available across multiple platforms, including Android, iOS, and the Web. Launched in 2008, it has existed in one form or another for about as long as Android itself, although it started as a web-first application.
There are many competing productivity apps for personal and professional use that you are probably more familiar with, although Tasks is basically built into Gmail and the Google Workspace platform. I myself have used much more robust apps like Todoist, Evernote and Asana, and although these apps have lots of useful features, in the end, I discovered that I did not really use them that often. Instead, I’ve found that Google Tasks can handle all of my basic reminder needs, and along the way, I’ve discovered ways it has added some impressive and even complex promises to my productivity.
What’s so great about Google Tasks?
Source: Android Central
Over the last few years, I’ve been about simplifying my life in any way. Part of this included getting rid of physical items that I did not really need or that did not add to my life, Marie Kondo style, but just as important was the digital settlement that I have recently tried. I’ve deleted dozens of apps and opted out of all sorts of services and mailing lists in an attempt to pair what I want to draw attention to, and this has also included productivity apps. Fortunately, most of what I need or want to do can be done easily in the Google app ecosystem and specifically in Google’s own apps.
Source: Android Central
One of the first things that drew me to using Google Tasks was how well it integrates with Gmail and the Google Apps / Workspace suite. You can open Open Tasks with just a click on the app bar to the right of Gmail, Docs, Drive, Sheets and Slides. This is extremely useful when you need information from a unique task for another project you are working on or keeping an eye on what else you need to do that day / week while updating a report or presentation.
Source: Android Central
I get a lot of use from the Tasks integration with Gmail and Calendar. Inbox management is always a popular topic that frustrates people to no end, and one way to remember these important emails is to leave them marked as unread or to postpone them until later. However, it may still interfere with your mailbox and may not necessarily explain why you wanted to handle a message at a later time. But with Gmail’s task integration, you can turn any email into a task with just a click, assign it a due date, and add context notes. Glorious! Inbox zero, here I come!
Google Task integration with other Google apps is part of what makes it so indispensable to me.
I also occasionally create tasks directly from the Calendar app (if I’m already in the Calendar app), and I also appreciate that when I give a task a specific due date and / or time, it appears in my calendar. This is good for assessing how to balance my workload on a daily and weekly basis, and it shows how my to-do list matches my meetings and other time-based commitments.
Google Tasks is admittedly a bit simplified in the user interface, and although I consider it a “pro” to use it, others may look at the app and dismiss it as not robust enough for their needs. But hiding behind the simplified design are some pretty powerful task management tools, like the ability to create recurring tasks, multiple lists and even subtasks on a project. I often use these features when planning content for a story or topic or to help me remember all the steps I need to follow when editing articles on the site.
When I’m on the go, I use Tasks widgets to quickly see what I need to do, whether it’s my wife’s love list or my family’s grocery list. And it does not matter which phone I use because the Tasks widget works well on both Android and iOS. In addition, with location-based reminders, I do not even have to remember to pull up my grocery list when I roll into Whole Foods or HEB.
The two biggest disadvantages of Tasks for me are that it does not allow you to tag others or share lists like other to-do programs like Todoist or even Google Keep, and that it does not have a standalone web app like Keep or Docs or Drive. However, the fact that it is integrated directly into the other apps reduces. In addition, when I use a Chromebook or my phone, I can always use the Android app, and it works just fine.
Your next task is to download Google Tasks
Source: Andrew Myrick / Android Central
You may think I’m a little stupid about streaming so much over Google Tasks, but I have little doubt that once you give it a real shake, you agree that it’s one of the best apps to do there. out. Whether you use it in your browser or on one of the best Android phones, I think you get a lot of use out of it, just like I do.
Do not forget
Tsk tsk if you do not use Tasks
It may not be glamorous, but Google Tasks is my to-do app. It’s easy to use, works across platforms, integrates with other Google apps, and it’s free!